North Florida Daylily Society

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Bylaws

BYLAWS OF THE NORTH FLORIDA DAYLILY SOCIETY, INC.
ARTICLE I NAME
The name of this Society shall be the North Florida Daylily Society, Inc., organized November 30, 1974.  The Society is not to engage in any business or commercial enterprise.  Headquarters of the Society shall be located in Jacksonville, Florida.
ARTICLE II OBJECT
The object of this Society shall be: A.              To stimulate and extend appreciation of Hemrerocallis. B.              To actively cooperate in every way in the work of Region 12 and the American Hemerocallis Society. C.              To develop, acquire and disseminate information concerning the Hemerocallis and its origin, history and culture. D.              To organize exhibitions of Hemerocallis at various times and places under A.H.S. rules, regulations, prizes, certifications, etc., best adapted to stimulate interest in the cultivation of the Hemerocallis. E.               To promote uniformity in Hemerocallis nomenclature and clarification and standardization of varietal classification of Hemerocallis.
ARTICLE III MEMBERS
SECTION 1.	All persons who are interested in the culture of Hemerocallis, whether professional or amateur, shall be eligible for membership.
SECTION 2.	Everyone becoming a member prior to January 1, 1975, shall be deemed a charter member.
SECTION 3.	Those persons who, hereafter, desire to become members of this Society, upon paying established dues, shall become an active member.
SECTION 4.	All active members of the Society present shall be entitled to one vote on all matters related to the North Florida Daylily Society, Inc.
SECTION 5.	The annual dues shall be set by the Society, payable at the first meeting of the fiscal year.  The Treasurer shall notify members two months in arrears, and those whose dues are not paid within 60 days thereafter may be dropped from membership in the Society.
SECTION 6.	Any new member joining the society and paying their dues in the months of May, June, July, or August shall have their dues paid up for the coming fiscal year beginning in September.
ARTICLE IV OFFICERS
SECTION 1.	The OFFICERS and DIRECTORS of the Society shall be made up of a President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, and Treasurer.
SECTION 2.	The Board of Directors shall consist of the above named officers plus three elected chairmen and three elected board members at large.  The chairpersons shall consist of: Chairperson of Fund Raising, Chairperson of Advertising and Public Relations, Chairperson of Hospitality.
ARTICLE V OFFICERS’ DUTIES
SECTION 1.	The President shall preside at all meetings of the Society, as well as all meetings of the Board of Directors.  The President shall appoint any special committee which he/she may deem necessary for a specific purpose.  The President shall provide leadership, direction, and support for all other officers, directors, and members of the Society.
SECTION 2.	The First Vice President’s primary duty will be that of Show Chairman.  The First Vice President shall preside over any meetings at which the President is not present.
SECTION 3.	The Second Vice President’s primary duty will be that of Program Chairman.  He/She shall schedule programs of interest for those monthly meetings for which there is no customary schedule. (Christmas, for example, is decided by the membership.) The Second Vice President shall preside over any meeting at which the President, and First Vice President are not present.
SECTION 4.	The Recording Secretary shall record minutes of all meetings of the Society, and present such minutes at the next regular meeting of the Society.  The Recording Secretary shall also provide the President with assistance in providing any printed material to the members which might reasonably be expected.
SECTION 5.	The Corresponding Secretary shall provide all members with notice of each regular scheduled meeting.  Specially called meetings, and Board meetings will also be the responsibility of the Corresponding Secretary if called upon by the President to do so.
SECTION 6.	The Treasurer will collect all moneys which are due and deposit them in the Society’s bank account.  The Treasurer will pay all bills, and keep regular accounts subject to inspection at any time by a finance committee.
ARTICLE VI DIRECTORS’ DUTIES
SECTION 1.	The Chairperson of Advertising and Public Relations will provide advertisement for our Show, Meetings, and Special Events.
SECTION 2.	The Chairperson of Fund Raising will direct efforts to raise funds for the Society.  This may include such things as organizing auctions at regular meetings, and assisting, as needed, with our Daylily Show plant sales, etc.
SECTION 3.	The Chairperson of Hospitality shall organize and direct the providing of refreshments at our regular meetings, Show Judges’ morning refreshments, and Judges’ luncheon.  These duties may be carried out directly, or by delegating to others interested in participating.
SECTION 4.	The At-Large-Board members shall provide leadership and direction to the Board.  These three members shall seize upon any opportunity to accept responsibility in those areas not specifically assigned by these Bylaws.
SECTION 5.	(A) The Board of Directors shall have general supervision of the affairs of the        Society, and make recommendations to the Society.  The Board shall be subject to the orders of the Society, and all of its actions must meet with the approval of the Society. (B) A Board meeting shall be held each summer within 30 days after the June meeting.  The purpose of this meeting is the planning for the coming year.  At least one other Board meeting should be held each year.  Special meetings of the Board can be called by the President and shall be called upon the written request of three members of the Board.
ARTICLE VII ELECTION OF OFFICERS AND DIRECTORS
SECTION 1.	At the regularly scheduled meeting held in April, a Nominating Committee of three   members, one appointed by the President and two elected by the Society, shall be impaneled. It shall be the duty of this committee to nominate candidates for the offices to be filled at the annual meeting in June. The Nominating Committee shall report at the regular meeting in June, additional nominations from the floor shall be permitted.
SECTION 2.	The officers shall be elected by ballot at our regularly scheduled June meeting, to serve for one year or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they are elected.
SECTION 3.	No member shall hold more than one office at a time.
ARTICLE VIII MEETINGS
SECTION 1.	The regular meetings of the Society shall be held monthly from September to June, inclusive, unless otherwise ordered by the Society or by the Executive Board.  The meetings shall normally be held the second Sunday of the month.
SECTION 2.	The Regular meeting in June shall be known as the annual meeting and shall be for the purpose of electing officers and committees for any other business that may arise.
SECTION 3.	Special meetings can be called by the President or by the Executive Board and shall be called upon the written request of eight members of the Society, the purpose of the meeting shall be stated in the call.  Except in cases of emergency, at least three days notice shall be given.
SECTION 4.	One-third of the members of the Society shall constitute a quorum.
ARTICLE IX PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Society may adopt.
ARTICLE X AMENDMENT OF BYLAWS
The bylaws can be amended at any regular meeting of the Society by a two-third vote, provided that the amendment has been submitted in writing at the previous regular meeting.  Each member present at this previous meeting will be provided with his/her copy of the amendment.  Those members not present shall have the amendments mailed to them prior to the next meeting.
ARTICLE XI DISSOLUTION
In the event that the North Florida Daylily Society, Inc. should ever dissolve all assets, property and moneys shall be remitted to Region 12 American Hemerocallis Society.
REVISED AND APPROVED NOVEMBER 10, 1985 AMENDED SEPTEMBER 13, 1987 REVISED AND APPROVED FEBRUARY 13, 2000   AMENDED JANUARY 8, 2006